The Secrets of Stress-Free Group Travel

Are you traveling with friends? Arranging a corporate trip with your team? Whether for team building, attending a convention, or a family vacation, we’ll uncover the secrets of a stress-free group travel experience for you and your fellow travelers.

At Coast Canmore Hotel & Conference Centre, we've experienced it all and can share insights on the outcomes of planning versus not planning. If you are a leader and a planner, this article will resonate with you.
 
However, if you're looking for guidance on organizing a seamless travel experience with friends, family, or colleagues, these top tips will be incredibly helpful.

Group Travel Made Easy: Top Tips for a Smooth Experience

When arranging group travel, there is always one person who takes the initiative to handle the booking and planning process. It’s a huge responsibility that also requires effective team communication.

Who Is Travelling? Get Your Group Together

Before you make any plans, you need to know who is coming. People are busy and are often distracted by their daily routines. Some may prefer a notice of one to three months in advance. So, if your travel plans are spontaneous, the trip may not work out for everybody.

Pro Tip: Start a group chat to propose your destination(s) and throw in some potential travel dates. Set a budget that includes travel arrangements, accommodations, attractions, travel insurance, and more. 

Give everyone a deadline to commit to the trip and stress the urgency of arranging the bookings before prices increase or they sell out.

Get Booking: Accommodating People’s Needs

This is probably the most crucial part of your group travel planning process, requiring attention to detail. Whether you’re booking flights or group hotel rooms, you’ll need each traveller’s up-to-date IDs and special requirements.

Pro Tip: We recommend that you book a hotel room block for the right number of people. These bookings are guaranteed and are often discounted. As long as there are enough rooms and beds for everyone, it shouldn’t be too hard to organize the travellers, especially couples or parents with kids.

Most hotels are very accommodating of group travel bookings, wanting to ensure the best experience for everyone involved. At Coast Canmore Hotel & Conference Centre, we are delighted to offer group hotel room blocks to guests ready to explore our part of the Rocky Mountains!
Check out our hotel deals to see which special offers might benefit you most!

Ensure Everybody Is on the Same Page

Once you have all the bookings out of the way, you and your group can discuss and plan activities. Though everyone is attending the same trip, not all are interested in the same activities. This is when it makes sense to discuss splitting up the group while at your destination.

Pro Tip: Take a look at your preferred activities and double-check how far in advance you need to book them. 

It's essential for everyone to be diplomatic and considerate of others' preferences. Compromising can be a significant challenge during group travel, as you want to ensure that no one’s preferred activity is overlooked. However, when the number of activities is limited and you're part of a larger group, it may be necessary to make decisions democratically and go with the majority vote.

The best way to prevent future disagreements is to communicate with one another, ensuring everyone in your group is on the same page and has a clear idea of what they want to do on the trip.

Your Perfect Group Travel Plan at a Glance

• As the leader and planner, start your group travel by forming your group.
• Share ideas of the desired destination(s) and travel dates to see who can attend.
• Agree on a budget.
• Give everyone a deadline before you book.
• Book the travel arrangements (flights, hotels, etc.) and consider block group hotel rooms and flights.
• Plan group activities and book in advance if required.
• Have fun organizing your stay with Coast Canmore Hotel & Conference Centre’s great deals!

Planning the perfect group travel experience doesn’t have to be difficult. After all, there’s a reason you opted for group travel. Fun activities can be even better when shared with friends, family, and colleagues. It also comes with convenience and affordability and increases the sense of safety while away from home.
 

Range of Group Travel Activities in Canmore

If you choose Canmore as your destination, you can rest assured that you won’t run out of group activities. You’ll find things for the adventurous, the introverted, and the extroverted.
Popular local experiences include:

• Range of outdoor activities like hiking, climbing, golfing, rafting, mountain biking, caving and more*
• Scavenger hunts
• Brewing and distillery tours
• Haunted tours
• Pottery and paint nights
• Museums and galleries
• And more!

*Winter activities include snowboarding, skiing, snowshoeing, sled dog tours and ice climbing
 

Choose Our Canmore Hotel for Your Group Travel Stay

At Coast Canmore Hotel & Conference Centre, we pride ourselves on being the go-to hotel conference centre in Alberta’s Rocky Mountains. We are excited to host important business events and value the experience of traveling, ensuring our guests receive additional benefits during their stay in Canmore.

Take a look at our popular hotel deals or contact us to get started with your winter bookings. Make your group travel experience special this holiday season!

Enjoy our unique hotel features and amenities when you book your group hotel rooms with these hotel deals (terms and conditions apply):

• Coast Rewards Member Rate: Become a Coast Rewards member to save money and earn free nights! Savings start at 15% off Coast Flex Rate.
• Coast Flex Rate: Our Best Rate Promise guarantees the best deal with no hidden fees. With the Coast Flex Rate, your stay is fully refundable if you cancel within 24 hours of your stay.
• Alberta Resident Rate: Show us your proof of Alberta residency and get up to 25% off your stay.
• Book in Advance! Book your stay at least 21 days in advance and save 25%!
• Night Hopper: Take 50% off every second night of your stay at Coast Canmore Hotel & Conference Centre and earn 2X Coast Reward points. (Book by November 14, and this offer stays valid until January 31, 2025.)
• Senior & AARP/CARP: Make use of Coast Hotels’ senior rates when you book your group travel and turn your golden years into something extraordinary!